AccuFund Accounting Suite
Simple, Accurate, Powerful Software
Straight-Forward & Flexible Design
Developed primarily for not-for-profit and government
accounting, the AccuFund accounting software suite
has a straight-forward design, allowing ease of use
while internally fulfilling your organization's reporting
requirements. You customize the system, specifying the
account structure you need to ensure your data is
reported in the multiple formats you require.
AccuFund further enables you to drill down to
individual transactions on Financial and General
Ledger reports, and it offers tremendous flexibility by
providing the largest chart structure capabilities - use
of 255 characters in 99 segments. The complete yet affordable AccuFund system has an
intuitive interface that allows you to become familiar
with the system quickly and easily. User productivity
features such as at-a-glance cash balances by bank contribute to improving
your staff's efficiency.
When end users need
information, the Financial
Report Writer easily delivers it direct from the system
to the user via Email, saving time and resources.
AccuFund responds to customers' needs by offering
the flexibility of multiple platform support and
customizing the software for their environment.
True Windows® Environment
• Designed specially for Windows and maximizing
all Windows capabilities, enabling high-speed
performance and low maintenance costs.
• Features standard toolbar for quick access to day-to-day functions (see above).
• Includes tool tips (balloon help) in each field.
• Provides property sheets (tabbed folders) that store
data in a concise and easily attainable manner.
General Ledger
The repository for all financial information in the
AccuFund system.
• Automatic due to/from accounting - keep all funds
in balance
• Customize account structure using up to 256 alphanumeric
characters and any number of segments
• Classify accounts for easy assembly of FASB,
GASB and other financial statementsv
• Manage all multi-fund, multi-fiscal period activity
• Automate year-end processes
• Track all budget, actual, encumbrance and memo
journal entries
• Keep information online indefinitely and enter
transactions to any year
Accounts Payable
• Track and pay all your bills, inputting invoices
and checks only once for automatic posting to all
appropriate accounts
• Create laser checks with your logo, MICR check
coding and other unique information with the
custom forms designer
• Possess an unlimited number of bank accounts
• Manage each bank account on a cash basis even
though the accounting is accrual based
• Integrate with the bank reconciliation
• Mark bills for payment processing and view the
resulting cash balance
• Use check functionality separately
• Specify amount of each invoice to include in 1099
reporting
Financial Report Writer
• Produce specialized financial presentations
• Use "drill-down" function for viewing source
accounts and transactions under any data cell
• Import year-to-date, period-to-date, and range
amounts, and inception-to-date balances
• Customize headings, columns and rows
• Classify accounts for presenting and summarizing
in different ways
• FASB or GASB report development
• Use graphical elements, images, lines, etc. in your
report
• Save reports in a spreadsheet for further analysis
Cash Receipts
• Record cash received, distributing to as
many revenue or receivable accounts as necessary.
• Record the offset to cash not deposited
• Separate receipt and deposit functions
• Integrate with Accounts Receivable and Utility
Billing
• Ensure deposits are recognized in the Bank
Reconciliation module for a complete bank account
reconciliation
• Utilize the Forms Designer for creating reports
Bank Reconciliation
• Combine checks and deposits in a single, easy-touse
system for full reconciliation of all AccuFund
bank accounts
• Store prior reconciliations for review and reporting
• Record fees or interest earned
• Select numerical check ranges for simplifying
reconciliation of large groups of checks
• View status in comparison to bank statement as
each check and deposit is marked off
System Security
• Control who has access to the various modules in
AccuFund, designating access to only specific
functions within a component, if necessary
• Assign a unique identifier and password to each
user
• Enable system administrator to define each user's
read, write and delete capabilities in the data entry
screens.
Forms Designer/Data Export
Integrates with all the modules in AccuFund
• Copy and change forms to your specific needs
using standard templates
• Use your system's fonts, any graphical image,
The Register gives you a view of each bank account's status
lines, boxes and shading, and any report for
exporting data to Excel, CSV or text files
Data Import
Series of wizards guide you through importing data to
AccuFund, from the first step - choosing the source
file and the columns in which the data is located - to
the last. Data imports wizards also:
• Support all common interface formats, including
fixed field, comma delimited and spreadsheet
formats
• Remember how and what you last imported, so
data is setup and ready to go the next time you
need to import it.
Additional Components - Extend AccuFund's Capabilities
Accounts Receivable/Inventory
• Manage all receivable activity, tracking invoices as
open items so you can apply payments as they are
received.
• Third party billing capability, maintaining clients
separately from customers
• Integration with Inventory for stock checking and
order processing
• Automatic real-time adjustment of stock levels for
accounts receivable sales
• Internal forms designer for custom-made invoices
• Automatic integration with the General Ledger
Allocations
• Allocate expenses to departments and programs
• Distribute costs based on labor, hours worked, etc.
• Charge fixed rate allocations for costs such as
fringe benefits and overhead
• Allocate revenue and expenses for endowments
Fixed Assets
• Maintain asset information
• Integrate with Accounts Payable to allow detailed
asset information to be entered as part of the
invoice entry process.
Human Resources
A tool box for the HR department
• Define the fields that need to be tracked, including
a history of changes and multiple instances.
• Purchase with or without the Payroll module
Payroll
• Organize labor distributions, fringe expenses
associated with labor, accrual balance checking onthe-
fly, multiple rates per employee, and direct
deposit to multiple banks
• Enable your payroll clerk to enter time and
immediately see the calculation results on the
screen.
Purchasing/Inventory
• Manage your purchasing and in-house inventory
needs
• Track inventory and non-inventory purchasing,
inventory levels, and departmental issues.
• Utilize the inventory add-on available through
Accounts Receivable if your organization also sells
stock items.
• Design customized purchase orders with internal
forms designer
• Obtain real-time updates from receiving function
• Automatically maintain encumbrance entries
• Integrate with Requisition module to consolidate
multiple requisitions into a single purchase order.
Requisition Management
To maintain expense control
• Manage the flow of requests for supplies and
materials and process requests electronically from
initial request to purchasing.
• Establish multiple levels of approval
• Allow requisitioners in more than one approval
hierarchy
• Enable approvers to approve more than one
hierarchy tree
• Permit approvers to add comments to both
approved and disapproved requisitions
• Automatically generate Purchase Orders after final
approval
Safety of Your Data
AccuFund ensures the integrity of your data. The
Accounting Suite utilizes the Adaptive Server Anywhere
(ASA) database from iAnywhere, Inc., a Sybase
company. By using transaction framing with automatic
rollback during every posting, AccuFund makes sure
your data posts correctly for every entry. You never
have to worry, if something like a power outage
interrupts the process, the database will be returned to
the position it was in prior to the last posting. Sybase
ASA is included with AccuFund so your organization
does not need to purchase separately the database for
your accounting system.
Annual Phone Support/Maintenance
Support/Maintenance and Enhancements are available
for 25% of the purchase price.
• Make unlimited calls to our toll-free number from
9:00 a.m. EST to 4:00 p.m. PST, Monday through
Friday.
• Gain access to all product enhancements.
Annual maintenance and phone support are required for
the first year.
Assistance
The AccuFund Accounting Suite is available through
a nationwide network of authorized resellers. Each
reseller has experience in accounting software and
understands the specific needs of government and
nonprofits. Resellers receive training in setting up
AccuFund and instructing an accounting department
on using the software. Your consultant will develop an
implementation and training plan specific to your
timing, staff needs and project completion requirements.
System Requirements
Server:
AccuFund supports Novell®, Windows®NT, 2000,
2003 Server and XP, and Linux servers running at least
a Pentium 4®500 with 512MB of RAM and 250 MB of
disk space plus and additional 50MB for each year of
history. Disk requirements will vary widely based on
the size of organization and components utilized.
Workstation:
Windows 98, ME, 2000 or XP with a Pentium 4 -
500mhz, 128 MB of RAM and 150 MB of disk space.
AccuFund also operates in Microsoft Terminal Services
or Citrix environments.
AccuFund Case Study - Community Action Agency
Software add-ons from AccuFund for Fundware and other accounting software
For more information visit www.accufund.com.
