Allocations Module
WHAT IT DOES FOR YOU
The Allocations component of the AccuFund
Accounting Suite distributes expenses or revenues to
a specified set of accounts in the General Ledger.
Two types of allocations are supported including
"amount based" and "rate based" allocations. This
component provides great flexibility allowing the
"source" amounts to be distributed based on account
masks or "demographic" fields stored with accounts.
The "basis" can be amounts, units or demographic
fields for the end-of-period or average daily balance
for any date range. This flexibility allows the
Allocations component to support endowment
income allocations, actual cost allocations and rate
based allocations such as those resulting from
approved indirect and fringe benefit rates. For income
allocations the system supports calculation of unitbased
distributions.
HOW IT WORKS
Allocations utilizes user defined variables, account
masks, demographics and functions. Variables hold
information within the calculation and are used to
prompt the user at run time for information such as the
beginning and ending dates of the period for average
daily balance. Demographics hold static amounts
such as an indirect or fringe rate or a unit value such
as the square feet in a department for an occupancy
allocation. The demographic may be
manually updated or as a result of an import
process. Functions are commands within the
Allocations component that either gather
data from the General Ledger, do a
calculation or create posting entries back to
the General Ledger.
Once an allocation is defined and any necessary
demographics set up, it may be run one or more times
each period, depending on the purpose of the
allocation. Allocations are run from the Allocation Activity screen.
From here users may review prior allocation runs and select
which allocations need to be run. Allocations may be
reviewed and deleted if changes need to be made.
OTHER FEATURES
Many other features are available in the Allocations
component.
• For rate-based allocations, two additional features are
available. The rate may be updated each funding year
and the allocation will automatically select the correct
rate based on the activity date to be used for posting
purposes.
• In the case of a grant with a limit on the
allowable indirect, a maximum may be set and
the allocation will automatically stop at the
limit.
• The Allocations component maintains a history
of previous allocation runs allowing you to
check previous results.
• Units may be entered and stored in the General
Ledger, and may be used as the basis for
allocations, such as labor hours in a department.
• The module may be utilized for budget
allocations as well as actual allocations.
COMPONENT INTEGRATION
The Allocations component integrates with the following
AccuFund components:
• General Ledger - all transactions are automatically posted
to the General Ledger by the Allocations component.
COMPONENT AVAILABILITY
The Allocations component is only available in the
AccuFund Accounting Suite.
STANDARD TEMPLATES PROVIDED
The Allocations Report is available to print out the detail of
allocations. The result of allocations is available through
the General Ledger reporting system.
