Utility Billing Module
WHAT IT DOES FOR YOU
The Utility Billing system is designed to manage all
your utility billing needs. This complete system tracks
your billing by service location to facilitate customer
changes. An unlimited number of meters, charges and
location notes can be attached to any service location.
Charges are individually tracked for proper
application of customer payments. In addition you
can:
• Define late and other fees to be automatically
calculated and generated.
• Define your own statements. Forms can contain
logos and other graphical elements.
• Update all payments and adjustments in real time.
• Create your own activity and receipt reports.
• Quickly review the status of any customer and
associated account balances.
• Automatically interface into your accounting
system.
HOW IT WORKS
From the Service Location screen, you can access all
information about any given service location. The
Services tab indicates what chargeable services are
located at this location. The Meters tab shows the
current meters, and from there you can see the
consumption history. The Notes tab allows an unlimited number of
dated notes to be added. The Billing tab
recaps all activity charged to this location and
the payments that have been applied.
If you use meters, the meter readings are
entered for all service locations. These
readings can be entered by route and used to
generate automatic charges.
From the payments received window, all
current outstanding activity is automatically
displayed. You can then have the system
automatically apply the payments, or you can
manually apply the payment to the desired
charges.
OTHER FEATURES
Other features include:
• Full security system to control access to sensitive
customer information.
• Multi-user access.
• Software wizards walk the user through
changes in customers and change out of
meters.
• Interface with hand meters utilizing the Hand
Meter Extension component (extra charge).
COMPONENT INTEGRATION
The AccuFund Utility Billing component is
integrated with:
• General Ledger - All entries are immediately
available for reporting in the General Ledger component.
• Cash Receipts - Utility Billing receipts are entered
through the centralized Cash Receipts component
giving a full picture for a customer of all types of
receipts.
• Work Orders - The Utility Billing component is
required for the work orders. Work orders are
assigned to locations defined in the Utility Billingcomponent.
• Hand Meter Extension - Component allows an
interface with third part meter reading devices for
rapid upload and download of information
improving reliability and efficiency of meter reading
operations. Interfaces are available for most major
reading devices.
• Report/Forms Designer - All
Utility Billing reports and forms
are created through the Designer,
giving users control over layout
as well as easily adding
additional fields and text specific
to their organization's
requirements.
COMPONENT AVAILABILITY
The Utility Billing component is available as an
integrated part of the AccuFund Accounting Suite or as
a stand-alone module which can be interfaced through an
export to other accounting systems.
STANDARD TEMPLATES PROVIDED
Utility Billing includes a variety of report and form
templates to allow you to customize the system for your
specific requirements. Templates include:
• U/B Aging
• U/B Customer Activity
• U/B Activity
• U/B Meters
• U/B Statements
• U/B Statements with Activity
